Complaints Policy for Tooting Medical Centre
Tooting Medical Centre understands that complaints can be a useful source of information about the patient’s perspective of our services and can be used as a resource for contributing to professional development (see Clinical Audit Policy).
Staff should be aware that complaints are frequently resolved by giving the complainant an opportunity to air their grievance and receive an explanation of the issues involved. If the complainant knows that they are being listened to and taken seriously, they will often respond in a more positive manner.
Any patient wishing to make a complaint is taken into a private area and time given to hear the complaint in full. If the complainant is not the patient, written consent must be provided by the patient on whose behalf the complaint is lodged.
When a complaint is made, Agnieszka Kasprzyk-Wloch will record the relevant information on a complaint form, which is then signed by the patient.
It is explained to the patient that the matter will be investigated and a report or acknowledgement will be supplied within two working days. The complaint form is referred immediately to practice management. Depending on the nature of the complaint, management will endeavour to resolve the complaint as far as possible to the patient’s satisfaction.
The patient is informed of the outcome in writing. In the case of minor matters the patient may be informed by telephone.
Tooting Medical Centre follows the National time limits for complaints as follows: => a written acknowledgment is sent within 2 working days => a full response is sent within 20 working days; or, where an investigation is ongoing, a full response is sent within 5 days of its conclusion.
At all times the patient will be supported in their access to this procedure.
Patients should be assured that having raised a complaint, it will not affect their standard of care and treatment in any way.
If the patient remains unhappy, they can contact Patients Association, PO Box 935, Harrow, Middlesex HA1 3YJ (Tel: 0845 608 4455) for further help and support.
The Complaints section of this file provides the following templates: => a copy of the Patient Complaints Procedure, which is given to each complainant; => a template for a letter to be sent to the complainant; => a template for the Complaint Log.
Tooting Medical Centre maintains a log of all complaints received. This log summarises the complaint and any action taken. The log of complaints must be made available to the Care Quality Commission upon request.